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Whilst awaiting confirmation from from Hotel A about the possibility of the six days’ reservation for His Excellency made by the Secretariat for His Excellency, we would also, with your consent, seek to arrange accommodation in another suitable hotel close to the Conference area should the need arise for an alternate or emergency venue for His Excellency’s stay.

Therefore, we would like to request your prior approval to allow us to book a hotel room for His Excellency in case of unexpected occurrence. *However, it could be cancelled when we’ve got the room reservation in Hotel A.*